If you are making efforts and seeking a donation for an approaching event or generous cause, you may get help from corporations.
You can approach businesses for seeking donations and a well-written business letter is the best way for it. You should address it correctly so that it gets into the right hands.
Below are few important things to consider when writing a business letter seeking donation.
Important Things for Business-Letter –
1. Call up the reception desk of a Company and enquire about the particular department handling corporate donations, and the complete name of the manager of that department, if possible. Ask for the complete address of that branch of the company. Alternatively, this information can also be found on the company’s website under section similar to – “Corporate Initiatives,” “Community Relations” or “Social Responsibility.”
2. Date should be on the top of your business letter. Skip a line and type the name of the person looking after corporate donations, followed by the department name and the branch address. In case, you don’t have the name of that person, then address the letter to “Prospective Corporate Donor” or “Community Relations Representative.”
3. Address the salutation to the named representative. Use hyphen when you address the representative: – “Dear Mr. Donald” is an appropriate introduction. And, if you don’t know the name, then address by the same title used in the recipient address line.