Creditors deal with confidential information. Law doesn’t permit them to share it with any other person or organization. So, if you wish to contact your creditors through a representative you have to provide him/her your permission in written specifying exactly the name of the receiver.
Here are a few rules on the format:
Heading:
- Date should be written on top of the letter.
- Skip a space of one or two
- Fill your name and current address
- In case of writing to a specific person or department, fill the name below the creditor’s address. For example: “Attn.: Collections Department.
Acknowledgment:
Most of the time it so happens that you do not have a person to concern to in your letter. Do not worry! “To whom it may concern” will do the needful.
Body:
Write a paragraph giving exactly the required information. For phrasing style such as “”I, William Smith, hereby give permission to (name of the person or company) to be able to receive information for the account no. 908.” If the person who ought to request the information is known, do mention him in the letter.
Final step:
Sign your letter and make three copies – one for the creditor, one for the company/individual asking for information and the last one for yourself.