Goodbye letters earns you the concluding respect of your co-workers in your company. It is the most polite way to depart. It happens in almost all cases that one do not get a completely satisfying feeling upon leaving a company because over time you bond well with your colleagues. Though a farewell letter you can keep up a healthy connection with them even in the future. This finally makes you leave your company without any blemish.
This can be an overwhelming task. To make it easier we bring you a few tips.
1. Choosing the recipients: This is the first and very needful step that needs keen brainstorming. You will have to decide on whom exactly are you planning on writing the letter to.
Your probable options might be each of your co workers or only those that were close to you.
Note: If you do not plan on sending the letter to everyone in you company, you can always send and announcement to everyone. You can include your reasons of leaving, admire them for making your experience in the company pleasant and also leave them ways as to how can they contact you in the future.
2. Choosing the formality level: You cannot have the same level of relationship with everyone in the company. With some you are very casual and with some very formal. So, once you decide on the recipients set your formality level on them. Let it reflect on your letters.
3. A simple structure is recommended: Keep it brief and make sure the following points are included:
- Salutation: This will depend on your choice of recipients i.e., for one person, you can use the traditional words and for the whole office you can use standard terms like Friends or Fellow employees.
- Declaration: Specify the last date of your work in the office. If you want you can add reasons for your departure and how you feel about it in brief.
- Admiration: Take this chance to thank those people who always have helped you, how grateful you will be to them and also if you have a certain memory with an individual do mention it in individual letters.
- Future contact information: End you letter with your personal contact information like you email id, contact no. etc. This will help you to keep in touch with them in the long run. And also, might help you avail to a future opportunity.
4. Sending the letter: You will have to notify you superior first regarding your farewell letter. Once you get the green signal, hit the sent option.
Note: Do not wait too long for permission from you superior. Make sure you get it soon. So that you have time to leave them well – without hurry, with good wishes for your future.